The Ultimate Checklist for Your NOLA Station Event
Your Guide To A Seamless Celebration, NOLA-Style
Get ready to bring your celebration to life! Planning your event should be just as fun as the party itself, and this countdown is your simple roadmap. Follow along, and let's get this party started, NOLA-style!
8 Weeks Out: Laying the Foundation
☐ Book event + pay deposit
☐ Review what’s included (indoor-outdoor spaces, restrooms, tables, chairs, linens and all the essentials)
☐ Send Save the Date
Tip: Text, email, or printed formats all work! Include the NOLA Station name and address, event date, and a note that a formal invitation is coming soon.
7-to-6 Weeks Out: Designing Your Event
☐ Schedule your event coordination meeting. This is your chance to design your layout and other key design elements to ensure everything is ready for a smooth celebration.
☐ Book key vendors & order rentals.
4 Weeks Out: Send Invites + Pay Final Balance
We’re one month out! This week is all about finalizing key details with your guests and vendors and settling the remaining balance for the venue.
☐ Pay final balance (due 30 days before event).
☐ Finalize if your event will serve alcohol so NOLA Station can arrange event insurance and security.
☐ Send final invitations and reminders so guests know exactly what to expect.
2 Weeks Out: Locking in the Logistics & Confirming the Details
☐ Let us make things even easier for you. This is the final week to add-on additional time and reserve any convenient add-ons to enhance your event (additional tables, chairs, furniture upgrades, pop-up tents and decor) — we’ll handle the setup and breakdown for NOLA Station provided items!
☐ Finalize all logistics with vendors, crew, and NOLA Station.
The Week of Your Event: Gathering the Essentials
The final countdown is on!
☐ Gather day-of essentials like drinks, serving ware (plates, cups, to go plates, ziploc bags, foil) and a small toolkit with items like zip ties, scissors and hooks for decorating and a playlist if using our blue tooth speakers.
☐ Remind vendors of the set up and break down time.
Your Event Day: Time to Celebrate!
Today is the day your vision comes to life!
☐ Arrive on time for your setup window.
☐ Set up all your décor in accordance with your rental agreement.
☐ Check your sound system.
☐ Have an amazing time!
☐ Complete all cleanup during the breakdown window.
Final Reminders for a Perfect Day
Keep these key details in mind to ensure your NOLA Station experience is flawless:
- What We Handle: Your booking includes the indoor and outdoor space and complimentary setup/breakdown for NOLA Station provided items.
- What You Handle: You are responsible for your food and beverages, cleanup and breakdown of your items.
We provide the space, you bring the vision - now with more options and amenities than ever before. Ready to get your NOLA Station party started?